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Medical Information

Parents and carers

Parents and carers have the prime responsibility for their child’s health and should provide school staff with detailed information about their child’s medical condition. It is the parent or carers responsibility to monitor when further supplies of medication are needed in the school.


Consent for administering medication

Written consent for all medication given in school must be provided by someone with parental responsibility and must include;


  • The child’s name and date of birth
  • Description of the medication and dosage
  • Time to be administered
  • How and when medication should be given
  • The signature of a person with parental responsibility for the child, giving permission


In accordance with national and local documentation, staff cannot administer any medication when consent has not been given except in exceptional circumstances where the headteacher acts in locoparentis and decides to administer medicine. An example of would be if a child had a temperature, had Calpol in school and permission to administer it, and the parent could not be contacted.


Accepting medication into school

Medication will be accepted into school for the following purposes:


  • When administration is required during the school day
  • When the pupil is going directly from school to respite care
  • When a pupil is going on a residential visit

Over the counter Medicines

Parents and carers can request that appropriately trained school staff administer

pharmacy only medicines. School does not keep a general stock of medication such as paracetamol or ibuprofen and this should be sent in from home in a clearly labelled packet, containing name of medication, dose and time to be administered. School cannot accept strips of tablets that are not in a clearly labelled box. Children under 16 should never be given aspirin containing medicine unless it is prescribed by a doctor.

Non-prescription creams such as sun cream do not require a prescription or medical note but should be provided in labelled original packaging with written consent


Prescription medication

Medication should be brought into school by a member of transport staff or parent and handed to the responsible adult in school. Parents have been informed that they should ask pharmacists for duplicate labelled bottles if necessary, to send medicines to school.

School staff will never accept medicines that have been taken out of the original container.

A responsible adult will sign to acknowledge receipt of all medication. Each different type of medication for each child must be signed for separately.


 All prescription medication for an individual child must clearly show on a printed pharmacy label:


  • The name of the child
  • The name of the drug
  • Batch number
  • Dosage to be administered
  • Directions for use
  • Date of issue or expiry date
  • Route of administration

School staff can only administer medication in accordance with the information above.

Any change to the prescription, must be supported by new instructions on a label or a letter from a medical professional.


Refusal to take medication

If a child refuses to take a medicine, staff cannot force them to do so, but should note this in the records. Parents should be informed the same day. Where refusal may result in an emergency, the school’s emergency procedures should be followed.

It is the responsibility of the parent to notify the school of any changes in medication. A new signed consent form with updated details along with confirmation from the prescriber must be provided. Changes to administration cannot be made without confirmation from the prescriber. This includes details of type of medication, dose and time of administration.